Kodak 2002 Annual Report Download - page 114

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Proxy Statement
109
DIVERSITY INITIATIVES
A principal function of the Committee is to oversee the Company’s policies and procedures relating to diversity and equal employment
opportunity. During 2002, the Committee met with the Company’s external Diversity Advisory Panel to discuss its preliminary findings.
The Committee found the Panel’s guidance and preliminary recommendations positive, productive and instructive and is committed to
the belief that a diverse and inclusive environment is critical to the Company’s long-term success. The Panel is scheduled to make a
final presentation of its findings to the Board later in 2003. For more information regarding the Company’s Diversity Advisory Panel
and Kodak’s diversity initiatives see the section entitled “2002 Global Diversity” on page 121.
CORPORATE GOVERNANCE INITIATIVES
Sound corporate governance is not a new practice at Kodak. The Company and its Board have long felt that good corporate governance
is a prerequisite to providing sustained, long-term value to the Company’s shareholders. Highlighted below are some activities that
demonstrate this belief.
• Board Independence For a number of years, a substantial majority of the Company’s Board has been comprised of independent
directors. The Company’s existing standards for determining director independence are listed in the Company’s governance guidelines.
Today, the only non-independent member of the Board is the CEO. All of the members of the Audit Committee, Corporate Responsibility
and Governance Committee, Executive Compensation and Development Committee and Finance Committee are independent directors.
None of the Company’s outside directors receives any consulting, legal or any other non-director fees from the Company.
The Committee has reviewed and proposed changes to the Company’s standards for determining director independence in light of the
NYSE’s proposed new listing standards. Upon approval of these rules, the Committee will recommend to the Board that the
Company’s governance guidelines be amended as necessary to ensure that the standards for director independence are consistent
with the final rules. Based on the rules as proposed, all of the Company’s non-employee directors would be independent under the
proposed rules.
• Board Membership Criteria and Diversity As demonstrated by the Board’s current composition, Board nominees are selected
based on such factors as experience, wisdom, Board needs, diversity and independence. Among the eleven current independent
members of the Board, six are women or people of color.
• Director Compensation Since 1994, at least half of each director’s annual retainer has been paid in the form of the Company’s
common stock. Since 1999, every non-employee director has also received an annual stock option grant. The Company terminated its
retirement plan for non-employee directors in 1999.
• Corporate Governance Principles As reported earlier, the Board has had formal governance guidelines in place since 2001.
• Board Meetings For a number of years, the independent members of the Board have met at least annually in executive session.
• Strategic Planning The Board plays a significant role in the Company’s strategic planning process. Each year the Board has an
all day planning session during which senior management reviews the Company’s strategic business plans. Periodically throughout
the year, management advises the Board on its progress against these plans.
• Committee Charters The roles, responsibilities and duties of each of the Board’s committees have, for a number of years, been
formalized in written charters.
• Code of Conduct Since April 1995, the Company has periodically published and circulated to all employees worldwide its
Business Conduct Guide. The purpose of this guide is to foster the highest levels of ethical behavior within the Company consistent
with the Company’s corporate values. The Company’s Business Conduct Guide is posted and available for viewing at
www.kodak.com/US/en/corp/principles/governance.shtml.
• Succession Planning The Company’s governance principles provide that succession planning for the Company’s CEO and President
is the entire Board’s responsibility.
Debra L. Lee, Chair
William W. Bradley
Martha Layne Collins
Delano E. Lewis
Laura D’Andrea Tyson