Kodak 2004 Annual Report Download - page 113

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4
2 0 0 5 ฀ N O T I C E ฀ O F ฀ A N N U A L ฀ M E E T I N G ฀ A N D ฀ P R O X Y ฀ S T A T E M E N T
Q&A
Q.฀฀ Will฀any฀other฀matter฀be฀voted฀on?
A.฀ ฀We฀are฀not฀aware฀of฀any฀other฀matters฀you฀will฀be฀asked฀to฀vote฀on฀at฀the฀Annual฀Meeting.฀If฀you฀have฀returned฀your฀signed฀proxy฀card฀or฀otherwise฀
given฀the฀Company’s฀management฀your฀proxy,฀and฀any฀other฀matter฀is฀properly฀brought฀before฀the฀Annual฀Meeting,฀Daniel฀A.฀Carp฀and฀Laurence฀L.฀
Hickey,฀acting฀as฀your฀proxies,฀will฀vote฀for฀you฀in฀their฀discretion.฀New฀Jersey฀law฀(under฀which฀the฀Company฀is฀incorporated)฀requires฀that฀you฀be฀
given฀notice฀of฀all฀matters฀to฀be฀voted฀on,฀other฀than฀procedural฀matters฀such฀as฀adjournment฀of฀the฀Annual฀Meeting.
Q.฀฀ How฀do฀I฀vote?
A.฀ There฀are฀four฀ways฀to฀vote,฀if฀you฀are฀a฀shareholder฀of฀record:
฀ ฀ •฀฀By฀internet฀at฀www.eproxyvote.com/ek.฀We฀encourage฀you฀to฀vote฀this฀way.฀
฀ ฀ •฀฀By฀toll-free฀telephone:฀(877)฀779-8683.฀
฀ ฀ •฀฀By฀completing฀and฀mailing฀your฀proxy฀card.฀
฀ ฀ •฀฀By฀written฀ballot฀at฀the฀Annual฀Meeting.฀
฀ ฀Your฀shares฀will฀be฀voted฀as฀you฀indicate.฀If฀you฀return฀your฀signed฀proxy฀card฀or฀otherwise฀give฀the฀Company’s฀management฀your฀proxy,฀but฀do฀
not฀indicate฀your฀voting฀preferences,฀Daniel฀A.฀Carp฀and฀Laurence฀L.฀Hickey฀will฀vote฀your฀shares฀FOR฀items฀1฀through฀7.฀As฀to฀any฀other฀business฀
that฀may฀properly฀come฀before฀the฀meeting,฀Daniel฀A.฀Carp฀and฀Laurence฀L.฀Hickey฀will฀vote฀in฀accordance฀with฀their฀best฀judgment,฀although฀the฀
Company฀does฀not฀presently฀know฀of฀any฀other฀business.
฀ If฀you฀are฀a฀beneficial฀owner,฀please฀follow฀the฀voting฀instructions฀sent฀to฀you฀by฀your฀broker,฀trustee฀or฀nominee.
Q.฀฀ What฀is฀the฀deadline฀for฀voting฀my฀shares?
A.฀ ฀If฀you฀are฀a฀shareholder฀of฀record฀and฀vote฀by฀internet฀or฀telephone,฀your฀vote฀must฀be฀received฀before฀midnight,฀May฀10,฀2005,฀the฀day฀before฀the฀
Annual฀Meeting.฀If฀you฀are฀a฀shareholder฀of฀record฀and฀vote฀by฀mail฀or฀by฀written฀ballot฀at฀the฀Annual฀Meeting,฀your฀vote฀must฀be฀received฀before฀the฀
polls฀close฀at฀the฀Annual฀Meeting.฀฀
฀ ฀If฀you฀are฀a฀beneficial฀owner,฀please฀follow฀the฀voting฀instructions฀provided฀by฀your฀broker,฀trustee฀or฀nominee.฀You฀may฀vote฀your฀shares฀in฀person฀at฀
the฀Annual฀Meeting,฀only฀if฀you฀provide฀a฀legal฀proxy฀obtained฀from฀your฀broker,฀trustee฀or฀nominee฀at฀the฀Annual฀Meeting.
Q.฀ Who฀can฀vote?
A.฀ ฀To฀be฀able฀to฀vote฀your฀Kodak฀shares,฀the฀records฀of฀the฀Company฀must฀show฀that฀you฀held฀your฀shares฀as฀of฀the฀close฀of฀business฀on฀March฀15,฀
2005,฀the฀record฀date฀for฀the฀Annual฀Meeting.฀Each฀share฀of฀common฀stock฀is฀entitled฀to฀one฀vote.฀
Q.฀฀ Can฀I฀change฀my฀vote?฀
A.฀ Yes.฀If฀you฀are฀a฀shareholder฀of฀record,฀you฀can฀change฀your฀vote฀or฀revoke฀your฀proxy฀before฀the฀Annual฀Meeting฀by:฀
฀ ฀ •฀฀Entering฀a฀timely฀new฀vote฀by฀internet฀or฀telephone;฀
฀ ฀ •฀฀Returning฀a฀later-dated฀proxy฀card;฀or฀
฀ ฀ •฀฀Notifying฀Laurence฀L.฀Hickey,฀Secretary฀and฀Assistant฀General฀Counsel.฀
฀ You฀may฀also฀complete฀a฀written฀ballot฀at฀the฀Annual฀Meeting.฀
฀ If฀you฀are฀a฀beneficial฀owner,฀please฀follow฀the฀voting฀instructions฀sent฀to฀you฀by฀your฀broker,฀trustee฀or฀nominee.
Q.฀ What฀vote฀is฀required฀to฀approve฀each฀proposal?฀
A.฀ ฀The฀director฀nominees฀receiving฀the฀greatest฀number฀of฀votes฀will฀be฀elected.฀The฀ratification฀of฀the฀Audit฀Committee’s฀selection฀of฀the฀independent฀
accountants,฀approval฀of฀the฀2005฀Omnibus฀Long-Term฀Compensation฀Plan,฀approval฀of฀amendment฀to,฀and฀re-approval฀of฀the฀material฀terms฀of,฀the฀
Executive฀Compensation฀for฀Excellence฀and฀Leadership฀Plan฀and฀approval฀of฀amendment฀to฀Section฀8฀of฀the฀Restated฀Certificate฀of฀Incorporation฀to฀
remove฀the฀provision฀regarding฀loans฀require฀the฀affirmative฀vote฀of฀a฀majority฀of฀the฀votes฀cast฀at฀the฀Annual฀Meeting.฀The฀amendment฀to฀Section฀5฀
of฀the฀Restated฀Certificate฀of฀Incorporation฀regarding฀the฀election฀of฀directors฀requires฀the฀affirmative฀vote฀of฀at฀least฀80%฀of฀the฀outstanding฀shares฀
of฀the฀Company,฀not฀merely฀of฀the฀votes฀cast.฀The฀amendment฀to฀Section฀7฀of฀the฀Restated฀Certificate฀of฀Incorporation฀regarding฀certain฀dispositions฀
of฀the฀Company฀requires฀the฀affirmative฀vote฀of฀at฀least฀two-thirds฀of฀the฀outstanding฀shares฀of฀the฀Company,฀not฀merely฀of฀the฀votes฀cast.฀