Philips 2010 Annual Report Download - page 136

12 Corporate governance 12.3 - 12.4
136 Annual Report 2010
The Board of Management and Supervisory Board are also accountable,
at the Annual General Meeting of Shareholders, for the policy on the
additions to reserves and dividends (the level and purpose of the
additions to reserves, the amount of the dividend and the type of
dividend). This subject is dealt with and explained as a separate agenda
item at the General Meeting of Shareholders. Philips aims for a
sustainable and stable dividend distribution to shareholders in the long
term. A resolution to pay a dividend is dealt with as a separate agenda
item at the General Meeting of Shareholders.
The Board of Management and the Supervisory Board are required to
provide the General Meeting of Shareholders with all requested
information, unless this would be prejudicial to an overriding interest of
the Company. If the Board of Management and the Supervisory Board
invoke an overriding interest in refusing to provide information,
reasons must be given. If a serious private bid is made for a business unit
or a participating interest and the value of the bid exceeds a certain
threshold (currently one-third of the amount of the assets according to
the balance sheet and notes thereto or, if the Company prepares a
consolidated balance sheet, according to the consolidated balance sheet
and notes thereto as published in the last adopted annual accounts of
the Company), and such bid is made public, the Board of Management
shall, at its earliest convenience, make public its position on the bid and
the reasons for this position.
A resolution to dissolve the Company or change its articles of
association can be adopted at the General Meeting of Shareholders by
at least three-fourths of the votes cast, at which meeting more than half
of the issued share capital is represented. If the requisite share capital is
not represented, a further meeting shall be convened, to be held within
eight weeks of the first meeting, to which no quorum requirement
applies. Furthermore, the resolution requires the approval of the
Supervisory Board. If the resolution is proposed by the Board of
Management, the adoption needs an absolute majority of votes and no
quorum requirement applies to the meeting.
Repurchase and issue of (rights to) own shares
The 2010 General Meeting of Shareholders has resolved to authorize
the Board of Management, subject to the approval of the Supervisory
Board, to acquire shares in the Company within the limits of the articles
of association and within a certain price range until September 25, 2011.
The maximum number of shares the company may hold, will not exceed
10% of the issued share capital as of March 25, 2010, which number may
be increased by 10% of the issued capital as of that same date in
connection with the execution of share repurchase programs for capital
reduction programs.
In addition, the 2010 General Meeting of Shareholders resolved to
authorize the Board of Management, subject to the approval of the
Supervisory Board, to issue shares or grant rights to acquire shares in
the Company as well as to restrict or exclude the pre-emption right
accruing to shareholders until September 25, 2011. This authorization
is limited to a maximum of 10% of the number of shares issued as of
March 25, 2010 plus 10% of the issued capital in connection with or on
the occasion of mergers and acquisitions.
12.4 Logistics of the General Meeting of
Shareholders and provision of information
Introduction
The Company will set a registration date for the exercise of the voting
rights and the rights relating to General Meetings of Shareholders. In
accordance with Dutch law this registration date is fixed at the 28th day
prior to the day of the meeting. Shareholders registered at such date
are entitled to attend the meeting and to exercise the other
shareholder rights (in the meeting in question) notwithstanding
subsequent sale of their shares thereafter. This date will be published in
advance of every General Meeting of Shareholders. Shareholders who
are entitled to attend a General Meeting of Shareholders may be
represented by proxies.
Information which is required to be published or deposited pursuant to
the provisions of company law and securities law applicable to the
Company and which is relevant to the shareholders, is placed and
updated on the Company’s website, or hyperlinks are established. The
Board of Management and Supervisory Board shall ensure that the
General Meeting of Shareholders is informed by means of a
‘shareholders circular’ published on the Company’s website of facts and
circumstances relevant to the proposed resolutions.
Resolutions adopted at a General Meeting of Shareholders shall be
recorded by a civil law notary and co-signed by the chairman of the
meeting; such resolutions shall also be published on the Company’s
website within 15 days after the meeting. A summary of the discussions
during the General Meeting of Shareholders, in the language of the
meeting, is made available to shareholders, on request, no later than
three months after the meeting. Shareholders shall have the
opportunity to respond to this summary for three months, after which a
final summary is adopted by the chairman of the meeting in question.
Such summary shall be made available on the Company’s website.
Proxy voting and the Shareholders Communication Channel
Philips was one of the key companies in the establishment of the
Shareholders Communication Channel, a project of Euronext
Amsterdam, banks in the Netherlands and several major Dutch
companies to simplify contacts between a participating company and
shareholders that hold their shares through a Dutch securities account
with a participating bank. The Company uses the Shareholders
Communication Channel to distribute a voting instruction form for the
Annual General Meeting of Shareholders. By returning this form,
shareholders grant power to an independent proxy holder who will
vote according to the instructions expressly given on the voting
instruction form. Also other persons entitled to vote shall be given the
possibility to give voting proxies or instructions to an independent third
party prior to the meeting. The Shareholders Communication Channel
can also be used, under certain conditions, by participating Philips
shareholders to distribute – either by mail or by placing it on the
Company’s or Shareholders Communication Channel’s website –
information directly related to the agenda of the General Meeting of
Shareholders to other participating Philips shareholders.
Preference shares and the Stichting Preferente Aandelen
Philips
As a means to protect the Company and its stakeholders against an
unsolicited attempt to obtain (de facto) control of the Company, the
General Meeting of Shareholders in 1989 adopted amendments to the
Company’s articles of association that allow the Board of Management
and the Supervisory Board to issue (rights to) preference shares to a
third party. As a result, the Stichting Preferente Aandelen Philips (the
‘Foundation’) was created, which was granted the right to acquire
preference shares in the Company. The mere notification that the
Foundation wishes to exercise its rights, should a third party ever seem
likely in the judgment of the Foundation to obtain (de facto) control of
the Company, will result in the preference shares being effectively
issued. The Foundation may exercise this right for as many preference
shares as there are ordinary shares in the Company outstanding at that
time. No preference shares have been issued as of December 31, 2010.
In addition, the Foundation has the right to file a petition with the
Enterprise Chamber of the Amsterdam Court of Appeal to commence
an inquiry procedure within the meaning of section 2:344 Dutch Civil
Code.
The object of the Foundation is to represent the interests of the
Company, the enterprises maintained by the Company and its affiliated
companies within the Group, in such a way that the interests of Philips,
those enterprises and all parties involved with them are safeguarded as
effectively as possible, and that they are afforded maximum protection
against influences which, in conflict with those interests, may
undermine the autonomy and identity of Philips and those enterprises,
and also to do anything related to the above ends or conducive to them.
In the event of (an attempt at) a hostile takeover or other attempt to
obtain (de facto) control of the Company this arrangement will allow
the Company and its Board of Management and Supervisory Board to
determine its position in relation to the third party and its plans, seek
alternatives and defend Philips’ interests and those of its stakeholders
from a position of strength. The members of the self-electing Board of
the Foundation are Messrs S.D. de Bree, F.J.G.M. Cremers and M.W.
den Boogert. No Philips board members or officers are represented on
the board of the Foundation.
The Company does not have any other anti-takeover measures in the
sense of other measures which exclusively or almost exclusively have
the purpose of frustrating future public bids for the shares in the capital
of the Company in case no agreement is reached with the Board of
Management on such public bid. Furthermore, the Company does not
have measures which specifically have the purpose of preventing a
bidder who has acquired 75% of the shares in the capital of the
Company from appointing or dismissing members of the Board of
Management and subsequently amending the articles of association of
the Company. It should be noted that also in the event of (an attempt at)
a hostile takeover or other attempt to obtain (de facto) control of the