RBS 2010 Annual Report Download - page 240

Meetings
The number of scheduled meetings of the Board and the Audit, Board
Risk, Remuneration and Nominations Committees and individual
attendance at these meetings by members in 2010 is shown below.
In addition to scheduled meetings, 15 additional meetings of the Board
and Committees of the Board were held during 2010, including meetings
to consider and approve financial statements. There were also three
additional meetings of the Board Risk Committee and six additional
meetings of the Remuneration Committee during 2010.
Board
A
udit Board Risk Remuneration Nominations
Total number of scheduled meetings in 2010 1176 9 2
Number of meetings attended in 2010
Philip Hampton 11 2
Stephen Hester 11
Colin Buchan (1) 10 6 6 4 2
Sandy Crombie 11 6 9 2
Penny Hughes 11 9 2
Joe MacHale (2) 11 3 5 2
John McFarlane 11 9 2
Brendan Nelson (3) 843 2
Art Ryan (4) 61
Philip Scott 10 7 6 1
Bruce Van Saun 11
Former directors
Archie Hunter (5) 433
Gordon Pell (6) 2
Notes:
(1) Stood down from the Remuneration Committee with effect from 1 June 2010.
(2) Stood down from the Audit Committee with effect from 30 April 2010.
(3) Appointed as a director on 1 April 2010.
(4) Unable to attend a number of Board and Committee meetings during 2010 due to family illness.
(5) Ceased to be a director on 28 April 2010.
(6) Ceased to be a director on 31 March 2010.
Relations with shareholders
The company communicates with shareholders through the Annual
Report and Accounts and by providing information in advance of the
Annual General Meeting. Individual shareholders can raise matters
relating to their shareholdings and the business of the Group at any time
throughout the year primarily by letter, telephone or email via the Group’s
website (www.rbs.com/ir).
Shareholders are given the opportunity to ask questions at the Annual
General Meeting or submit written questions in advance. The chairmen of
the Audit, Board Risk, Remuneration and Nominations Committees are
available to answer questions at the Annual General Meeting. The Senior
Independent Director is also available.
Communication with the company's largest institutional shareholders is
undertaken as part of the Investor Relations programme:
xThe Group Chief Executive meets regularly with UKFI, the
organisation set up to manage the Government’s investments in
financial institutions, to discuss the strategy and financial
performance of the Group. He also undertakes an annual
programme of meetings with the company’s largest institutional
shareholders, as does the Group Finance Director.
xThe Chairman independently meets with the Group’s largest
institutional shareholders annually to hear their feedback on
management, strategy, business performance and corporate
governance. Additionally, the Chairman, Senior Independent
Director and chairs of the Board Committees met with the
governance representatives of a number of institutional
shareholders during the year.
xThe Senior Independent Director is available if any shareholder has
concerns that they feel are not being addressed through the normal
channels.
xThe Chair of the Remuneration Committee consults with institutional
shareholders in respect of the Group’s remuneration policy.
Throughout the year, the Chairman, Group Chief Executive and Group
Finance Director communicate shareholder feedback to the Board and
the directors receive independent analyst notes and reports reviewing
share price movements and the Group’s performance against the sector.
Detailed market and shareholder feedback is also provided to the Board
after major public announcements such as earnings releases. The
arrangements used to ensure that directors develop an understanding of
the views of major shareholders are considered as part of the annual
Board evaluation.
RBS Group 2010238
Corporate governance continued